Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 05/21/2021 Posting No.: 2020184
	REPOSTED

Salary Range For Internal/Rehire Applicants: - $11.41 Hourly

EXTERNAL APPLICANTS CLICK HERE TO APPLY; INTERNAL APPLICANTS GO TO EPICOR ESS (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Amanda Riley. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

POSITION PURPOSE: To provide centralized filing, copy, facsimile, mail, scanning, and other immediate general office duties.

MAJOR TASK STATEMENTS AND REPRESENTATIVE ACTIVITIES (Percentage of Time):
(The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job; other tasks/duties may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)

35% - Search, retrieve, and return case files in a central records area.
• Search, retrieve, and return case files, manually and through operation of Lektriever machine, dependent upon service area.
• Maintain strict control of the whereabouts of files.
• File and retrieve requested files from warehouse or storage area.
• Perform light to moderate lifting tasks related to carrying files.
35% - Sort and file legal documents in proper order in case file; access computer to determine identification of proper file.
• Sort filing alphabetically, numerically, and/or by other predetermined categories and file inappropriate files.
• Utilize computer to access numbers of other pertinent information related to cases.
20% - Copy and fax documents for staff and various others.
• Copy files, reports, and other documents for court staff, social service agencies, attorneys, and various others.
10% - Perform other clerical duties relating to operation of the assigned unit.
• Answer telephones and determine and provide pertinent information to authorized personnel and/or direct caller to appropriate party.
• May act as receptionist.
• May work at counter or front desk and assist attorneys, court staff, clients, dependent upon service area assigned.
• Provide attorneys with case information during trial.
• Destroy files when required.
• Maintain confidentiality of all files and records.
• Attend training as required.
• Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.

SUPERVISION BY (Include level of Supervision): Assigned Supervisor or Manager of Unit provides general supervision.

SERVICE RESPONSIBILITY:

• Internal: All levels of Court staff
• External: General public

MINIMUM EDUCATION AND EXPERIENCE:

(Education above the minimum stated may be substituted on a year for year basis for the required general experience.)

EDUCATION: High School diploma or equivalent.

EXPERIENCE: One year general office experience.

SPECIAL REQUIREMENTS:

• Must submit to and pass criminal background check as prescribed by Courts, Sex Offender Registry check, and MO and KS Child Abuse and Neglect checks.
• Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

• Ability to perform repetitive tasks with efficiency and attention to detail.
• Ability to understand and follow oral and written instructions.
• Ability to organize and prioritize workload.
• Ability to make sound decisions in accordance with laws, regulations and departmental policies and procedures.
• Ability to read handwritten or small printed words and numbers.
• Ability to file alphabetically and numerically.
• Ability to communicate effectively.
• Ability to establish and maintain effective relationships with co-workers, attorneys, litigants and the general public.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to work and relate in a positive fashion toward individuals from diverse backgrounds.
• Skill in the operation of standard office equipment.
• Skill in the operation of computer, scanner, and printer.
  

OFFICE ENVIRONMENT - Employees are protected from weather conditions or contaminants, but occasional temperature changes may occur.

STANDING - 15% of time – Required when pulling files off shelves, speaking with someone; while observing process; waiting for meetings, elevators, etc.

WALKING - 5% of time – Required when delivering or retrieving information, files, etc., from within the office or from other departments or floors; attending meetings in other buildings.

SITTING - 75% of time – Required when completing alphabetizing documents, filing documents, scanning, personal computer and telephone work assignments.

LIFTING/CARRYING - 5 lbs. – Required when reviewing files.

PUSHING/PULLING - 15 lbs. – Required when moving file boxes and office supplies; delivering files to offices, and when opening and closing file cabinet drawers and doors.

VISION – Must be adequate to use personal computer, filing, completion of reports, forms, and correspondence.

HEARING – Must be adequate for normal conversation with employees or applicants and the general public or communicating via telephone/radio.

SPEECH – Must be able to speak and understand English clearly to provide detailed information by telephone and in person.

CLIMBING/BALANCING – Required when negotiating stairs, or retrieving files or supplies from overhead or from the floor.

STOOPING/KNEELING/CROUCHING/CRAWLING – Required when retrieving or filing from lower drawers or when retrieving items, office supplies, etc., from the floor.