Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 01/04/2021 Posting No.: 2020023
	REPOSTED

Salary Range For Internal/Rehire Applicants: $1789.60 - $2687.20 Bi-weekly

EXTERNAL APPLICANTS CLICK HERE TO APPLY; INTERNAL APPLICANT GO TO EPICOR ESS (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Amanda Riley. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

POSITION PURPOSE: To manage staff in the efficient operation and development of case management functions and administrative support programs and functions which are required by the Family Court Division.

MAJOR TASK STATEMENTS AND REPRESENTATIVE ACTIVITIES (Percentage of Time): (The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job; other tasks/duties may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)

45% Manage staff in the development and daily operation of administrative support functions which involve, records management, docketing and court orders.
· Schedule, assign, guide and monitor the daily work of staff in the operation and development of an administrative support unit which includes such functions as the docketing of cases, records management and court orders.
· Develop and implement daily operational protocol.
· Recognize, investigate and resolve a variety of problems and provide input.
· Serve on a variety of committees in order to enhance services.
· Participate in decisions and recommendations on employment, retention, promotion, progressive discipline and related personnel actions.
· Provide leadership, direction, guidance and training to staff in all aspects of docketing of cases, records management and court orders.
· Assess staff performance.
· Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
30% Develop, implement, and monitor court operational procedures and case management systems.

· Forecast for immediate and short term needs and objectives.
· Assist and consult with director and other top level administration to formulate procedures.
· Develop and implement procedures in accordance with laws, regulations and court policies and distribute to appropriate staff.
· Monitor and assist in assuring that cases, motions, and other matters are set for a date and purpose certain as defined by local Court rules, administrative orders, and best practices.
· Timely and accurately identify errors in court records and determine correction necessary.
· Assist with or make corrections to the Court’s official record, as appropriate, specifically addressing duplicate entries, entries on incorrect case, use of incorrect codes, and other issues that need to be addressed to assure record is correct and complete.
· Investigate and resolve a variety of operational problems and provide input.
· Ensure the proper completion and retention of unit records.

· Ensure all daily, weekly and monthly state and Family Court reports are run and distributed timely.
· Review and correct any report discrepancies prior to release.
· Provide input and recommendations as to scope and modifications to Director, Juvenile Officer and Administrative Judge of the Family Court.

· Manage and develop budget to fund necessary operation of departments.
· Originate and approve requisitions for the purchase of supplies and services.
· Monitor quality and quantity performance of staff and time resources and modify as needed.
· Review budget and other documentation to ensure compliance with original
intent.

Internal: Judiciary and staff, Legal Services, Deputy Juvenile Officers, Court Information Technology, Juvenile Officer.

External: Court appointed Attorney’s, Division of Family Services and their contract agencies, and Defendants.

Provide training, information, and assistance concerning case management, docketing and court orders; Responsible to ensure court docketing guidelines are followed, monitor dockets to inform Attorneys and Juvenile Offer about potential heavy dockets and advise Judiciary of docket openings. Ensures court records are flowing according to state standards.

MINIMUM EDUCATION AND EXPERIENCE:

MINIMUM EDUCATION AND EXPERIENCE: (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)

EDUCATION: Bachelor’s Degree in Management, Criminal Justice or related field.

EXPERIENCE: Two years’ experience in court management or related experience in a legal setting including one year supervisory experience.

SPECIAL REQUIREMENTS: Paralegal certification preferred. Must submit to and pass criminal background check as prescribed by Courts, Sex Offender Registry check, and MO and KS Child Abuse and Neglect checks.

Employees in this position are subject to reasonable suspicion testing for illegal drug use.

Office Environment: Employees are protected from weather conditions or contaminants, but occasional temperature changes may occur.

STANDING - 15% of time – Required when speaking with someone; at a clerk’s desk; while observing process; assisting division staff; waiting for meetings, elevators, etc.

WALKING - 15% of time – Required when delivering or retrieving information, files, etc., from within the office or from other departments or floors; attending meetings in other buildings.

SITTING - 70% of time – Required when completing personal computer and telephone work assignments.

PUSHING/PULLING - 10 lbs. – Required when moving file boxes and office supplies; and when opening and closing file cabinet drawers and doors.

VISION – Must be adequate to use personal computer, filing, completion of reports, forms, and correspondence.

HEARING – Must be adequate for normal conversation with employees or applicants and the general public or communicating via telephone.

SPEECH – Must be able to speak and understand English clearly to provide detailed information by telephone and in person.

CLIMBING/BALANCING – Required when negotiating stairs, or retrieving files or supplies from overhead or from the floor.

STOOPING/KNEELING/CROUCHING/CRAWLING – Required when retrieving or filing from lower drawers or when retrieving items, office supplies, etc., from the floor.