Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 01/10/2019 Posting No.: 2019018

Salary Range For Internal/Rehire Applicants: $1194.50 - $1716.00 Semi-monthly

CLICK HERE TO APPLY NOW (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Mark Wienke. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

The Senior Court Clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

• Performs case processing in receiving and initiating case files
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control
• Reviews legal documents for necessary information required for filing
• Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports
• Coordinates the flow of documents necessary for court assignments and properly queues electronically filed proceedings for processing
• May Serve in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress, and other courtroom related duties
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings
• Assist with on-the-job training for new staff
• Enters orders, courts dates, pleadings, and other court matters
• Interacts with the public in a timely and courteous manner
• Creates and processes copies of official legal documents
• Other duties as assigned

• Processes new estate filings; issues letters of guardianship and/or conservatorship
• Issues letters of administration/letters testamentary; issues small estate certificates, issues orders of refusal of letters to surviving spouse/minor/creditor
• Reviews corporate surety bonds; enters and/or adjusts case milestones
• Sends out notices to fiduciaries regarding required annual reports/annual settlements and other required filings
• Issues delinquent notices, and issues citations.
• Interacts with the public in person and by phone
• Provides access to open court records by assisting customers with use of the public access terminal, microfilm/microfiche reader, or by providing access to the case file documents in paper format
• Processes copy requests; provides certain forms to the public upon request, including applications for 96 hour civil commitment, petitions to admit ward to facility, and petitions for continued admission and performs related case processing.

MINIMUM EDUCATION AND EXPERIENCE:

Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained.

• Typing 35 wpm and or Good data entry skills
• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties
• Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court
• Advanced knowledge of organization operations, functions and scope of authority of the court
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives
• Ability to maintain a variety of complex records and prepare reports from an automated system
• Ability to establish and maintain effective working relationships with internal and external stakeholders
• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties
• Ability to work with minimal supervision and follow oral and written instructions
• Requires strong time management and organization skills with the ability to be detail oriented
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.