Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 04/13/2021 Posting No.: 2021088

Salary Range For Internal/Rehire Applicants: $18.26 - Hourly

EXTERNAL APPLICANTS CLICK HERE TO APPLY; INTERNAL APPLICANTS GO TO EPICOR ESS (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Jannice Okoye. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

POSITION PURPOSE: To provide a variety of secretarial and administrative services for a Director, Administrator and/or the department to which the employee is assigned.

MAJOR TASK STATEMENTS AND REPRESENTATIVE ACTIVITIES (Percentage of Time): (The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job; other tasks/duties may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)

50% Type, edit, prepare and maintain draft memos, reports, forms, letters, lists, articles, correspondence and other materials.

· Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for supervisor.
· May transcribe letters, correspondence, etc. or take minutes at meetings.
· Prepare and send out informative messages for department/unit or all employees.
· Enter and update data in the computer; generate various lists, letters and/or reports from the computer.
· Maintain various records of department activities, which includes billings, deposits, work orders, office repairs, receipting checks, time sheets.
· Prepare and maintain a variety of reports, including routine financial and departmental reports.
· Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.

· Answer telephone; screen and direct callers, provide information and take messages;
· Greet, screen and assist walk-in visitors.
· Answer various inquiries personally.
· Attends training /in-services/staff meetings as required.
· Maintains supervisor’ and/or department’s calendar, scheduling appointments and meetings and making all necessary arrangements.
· Perform duties specific to the area of service, such as invoice processing, coordination of work activities, coordination of award and recognition programs and events, and preparation of budgetary materials
· Maintain and order office supplies.
· May call in repairs on office equipment or heating/cooling, leaks, restroom supplies, etc.
· Set-up and coordinate department meetings/events includes reserving rooms/equipment, making copies, and/or ordering lunch/snacks/drinks.

· Maintain filing system for the department, including correspondence and other filing.
· Sort and distribute incoming mail.
· Copy and distribute documents, memos, reports, letters, and other correspondence.

Internal: All levels of staff; personnel and other individuals specific to the area of assignment.

External: General public.

Responds to requests for routine services. Responsible to ensure quality and timely delivery.

MINIMUM EDUCATION AND EXPERIENCE:

MINIMUM EDUCATION AND EXPERIENCE: (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)

EDUCATION: High School diploma or equivalent; business school or other secretarial courses beneficial.

SPECIAL REQUIREMENTS: Must submit to and pass criminal background check as prescribed by Courts.

Employees in this position are subject to reasonable suspicion testing for illegal drug use.

Positions assigned to Family Court Division:
· Must submit to and pass criminal background check as prescribed by Courts, Sex Offender Registry check, and MO and KS Child Abuse and Neglect checks.

Positions assigned to Residential Facilities, Office of the Guardian ad Litem, or Office of Juvenile Officer:
· All applicants for this position are subject to testing for illegal drug use prior to appointment.
· Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

· Knowledge of business English, spelling and punctuation.
· Considerable knowledge of secretarial practices and procedures.
· Ability to recognize, investigate, and analyze a variety of administrative problems and to devise effective solutions.
· Knowledge of arithmetic and basic financial record keeping.
· Knowledge of word processing, spreadsheets, and personal computers.
· Ability to organize a variety of demands on time.
· Ability to work independently with minimal supervision.
· Ability to work effectively in a fast paced environment and to deal efficiently with interruptions while accurately completing detailed work within tight deadlines.
· Ability to compile and maintain accurate records.
· Ability to communicate effectively with others, both orally and in writing.
· Ability to follow both oral and written instructions.
· Ability to work with confidential information.
· Ability to maintain administrative, and general records and to prepare complete and logical reports from those records.
· Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
· Skilled in the operation of standard computer software and office machines including computers, typewriters and dictaphones; excellent telephone skills.
· Skill in typing 35 WPM.

Office Environment: Employees are protected from weather conditions or contaminants, but occasional temperature changes may occur.

STANDING - 15% of time – Required when performing filing tasks and when operating various office machines.

WALKING - 20% of time – Required when delivering or retrieving information, files, etc., from within the office or from other departments or floors.

SITTING - 65% of time – Required when completing personal computer and telephone work assignments.

PUSHING/PULLING - 30 lbs. – Required when moving file boxes and office supplies; and when opening and closing file cabinet drawers and doors.

VISION – Must be adequate to use personal computer, filing, completion of reports, forms, and correspondence.

HEARING – Must be adequate for normal conversation with employees or applicants and the general public or communicating via telephone.

SPEECH – Must be able to speak and understand English clearly to provide detailed information by telephone and in person.

CLIMBING/BALANCING – Required when negotiating stairs, or retrieving files or supplies from overhead or from the floor.

STOOPING/KNEELING/CROUCHING/CRAWLING – Required when retrieving or filing from lower drawers or when retrieving items, office supplies, etc., from the floor.