Posting No. 2021182

All applicants must complete an application to be considered - those submitting resumes only will not be considered.

	Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 10/05/2021 Posting No.: 2021182

Position Title:	Deputy Judicial Administration Assistant	Position No.:	8159
Department:	Divisions - Division 42
Work Location:	308 West Kansas - Independence MO
Work Hours:	8:00 a.m. - 5:00 p.m. Monday thru Friday
Salary:	State Paid Position - Non-exempt Grade S 16 - $1,191.50 Semi-monthly

Salary Range For Internal/Rehire Applicants: $1,191.50 - $1191.50 Semi-monthly

EXTERNAL APPLICANTS CLICK HERE TO APPLY; INTERNAL APPLICANTS GO TO EPICOR ESS (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: MariaLuisa Turner. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

Applications must be received by Human Resources no later than 05:00 PM on 10/19/2021

BASIC FUNCTION AND RESPONSIBILITY:

Basic Function and Responsibility: The Court Clerk position is advanced work using an electronic filing system in a court within the Missouri State Court System.

Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision.

Work requires frequent interaction with the public providing exceptional customer service.

Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

Provide direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction, or supervision of other staff.

Characteristic Duties: (The following duties are representative of this position, not comprehensive.)

Performs case processing in receiving and initiating case files;

Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control

Reviews legal documents for necessary information required for filing;

Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures

Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports

Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges)

Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress, and performs other courtroom-related duties

Prepares juror lists and performs related work involving summonses, appearances, and payments of jurors using an automated jury management system

Contacts attorneys and other court personnel to resolve technical discrepancies with court filings

Assist with on-the-job training for new staff

Enters orders, court dates, pleadings and other court matters

Creates and processes copies of official legal documents

Contacts attorneys and other court personnel to resolve technical discrepancies with court filings

Assist with on-the-job training for new staff.

Enters orders, courts dates, pleadings and other court matters.

Interacts with the public in a timely and courteous manner.

Creates and processes copies of official legal documents.

Supervision Received: Supervision received from a Senior Court Clerk, Principal Court Clerk, Unit Supervisor, Court Manager, Chief Court Operations Manager, Judge or Appointing Authority

Supervision Exercised: None

MINIMUM EDUCATION AND EXPERIENCE:

Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

Associate’s Degree in a related field or at least 60 semester hours from an institution of

One year of varied administrative experience performing a wide range of technical office duties.

SPECIAL REQUIREMENTS:

Must submit to and pass criminal background check as prescribed by Courts.

Employees in this position are subject to reasonable suspicion testing for illegal drug use.

Knowledge, Skills and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court

Basic knowledge of organization operations, functions and scope of authority of the court

Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated system

Ability to establish and maintain effective working relationships with internal and external stakeholders

Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties

Ability to work with a minimum of supervision and follow oral and written instructions

Requires strong time management and organization skills with the ability to be detail oriented

EMPLOYEES MAY BE EXPOSED TO:

Evidence and testimony that may be disturbing, such as photographs of violent scenes, and victims, and/or sexually explicit material.

Evidence that may include syringes, drugs, weapons, and blood.

The public who may be verbally, or physically abusive.

Allergens, such as perfumes and dust.

Unpleasant odors, such as unwashed clothing, or chemicals offered into evidence.

THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

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