Posting No. 2018082

All applicants must complete an application to be considered - those submitting resumes only will not be considered.

	Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 04/24/2018 Posting No.: 2018082

	REPOSTED

Position Title:	Administrative Assistant II	Position No.:	7049
Department:	Civil Process - Administration - Kansas City
Work Location:	1305 Locust Street - Kansas City MO
Work Hours:	8:00 a.m. - 5:00 p.m. Monday thru Friday; additional hours as required
Salary:	County Paid Position - Non-exempt Grade C 5 - $14.61 Hourly

Salary Range For Internal/Rehire Applicants: $14.61 - $21.89 Hourly

CLICK HERE TO APPLY NOW (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Gail Cox. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

Applications must be received by Human Resources no later than 05:00 PM on 05/08/2018

POSITION PURPOSE AND EXAMPLES OF WORK:

To provide a variety of secretarial and administrative services for a Director, Administrator and/or the department to which the employee is assigned.
Provide customer service and perform related administrative secretarial duties.https://
Answer telephone; screen and direct callers, provide information and take messages;
Greet, screen and assist walk-in visitors.
Answer various inquiries personally.
Attends training /in-services/staff meetings as required.
Maintains supervisor’ and/or department’s calendar, scheduling appointments and meetings and making all necessary arrangements.
Perform duties specific to the operations of Civil Process and Delinquent Land Tax, such as invoice processing, coordination of work activities, coordination of award and recognition programs and events, and preparation of budgetary materials
Maintain and order office supplies.
May call in repairs on office equipment or heating/cooling, leaks, restroom supplies, etc.
Set-up and coordinate department meetings/events includes reserving rooms/equipment, making copies, and/or ordering lunch/snacks/drinks.
Type, edit, prepare and maintain draft memos, reports, forms, letters, lists, articles, correspondence and other materials.
Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for supervisor.
May transcribe letters, correspondence, etc. or take minutes at meetings.
Prepare and send out informative messages for department/unit or all employees.
Enter and update data in the computer; generate various lists, letters and/or reports from the computer.
Maintain various records of department activities, which includes billings, deposits, work orders, office repairs, receipting checks, time sheets.
Prepare and maintain a variety of reports, including routine financial and departmental reports.
Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
Maintain filing system; sort and distribute various materials.
Maintain filing system for the department, including correspondence and other filing.
Sort and distribute incoming mail.
Copy and distribute documents, memos, reports, letters, and other correspondence.

MINIMUM EDUCATION AND EXPERIENCE:

High School diploma or equivalent; business school or other secretarial courses beneficial.
Two years related secretarial experience.
(Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)
Typing 40 wpm and or good data entry skills
Knowledge of business English, spelling and punctuation.
Considerable knowledge of secretarial practices and procedures.
Ability to recognize, investigate, and analyze a variety of administrative problems and to devise effective solutions.
Knowledge of arithmetic and basic financial record keeping.
Knowledge of word processing, spreadsheets, and personal computers.
Ability to organize a variety of demands on time.
Ability to work independently with minimal supervision.
Ability to work effectively in a fast paced environment and to deal efficiently with interruptions while accurately completing detailed work within tight deadlines.
Ability to compile and maintain accurate records.
Ability to communicate effectively with others, both orally and in writing.
Ability to follow both oral and written instructions.
Ability to work with confidential information.
Ability to maintain administrative, and general records and to prepare complete and logical reports from those records.
Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
Skilled in the operation of standard computer software and office machines including computers, typewriters and dictaphones; excellent telephone skills.

Special Requirements:

Must submit to and pass criminal background check as prescribed by Courts.
Employees in this position are subject to reasonable suspicion testing for illegal drug use.

THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

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