Circuit Court Of Jackson County, Missouri
	Vacant Position
	Date: 04/04/2022 Posting No.: 2021157
	REVISED & REPOSTED

Salary Range For Internal/Rehire Applicants: $18.26 - Hourly

EXTERNAL APPLICANTS CLICK HERE TO APPLY NOW; INTERNAL APPLICANTS GO TO EPICOR ESS (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Amanda Riley. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.

POSITION PURPOSE: To provide secretarial support to an assigned unit.

MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of Time):
(The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)

65% Provide administrative secretarial support.

· Type/draft reports, letters, memos, correspondence, forms, contact journals, legal documents (Pleadings, subpoenas, summons, etc.), and other documents etc..
· May open cases, assign mediator or fees, prepare mediation orders.
· Process referrals, prepare files, compile packets, open/close out cases, enroll clients in programs.
· or other duties specific to area of assignment.
· Maintain filing system.
· Perform photocopying.
· Open and distribute mail.
· Maintain and order office supplies.
· Maintain unit time sheets.
· Prepare and maintain various logs and reports.
· Scan documents and perform related duties specific to area of assignment.

· Answer telephone, screen and direct calls.
· Take messages and provide information.
· Answer questions, and serve as receptionist.

· Enter and update data into the computer/system.
· Generate various lists, letters, and/or reports from the computer.

PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, copier/printer/scanner/fax, telephone, Dictaphone, keys, various reports and forms, computer generated or handwritten, program manuals.

MINIMUM EDUCATION AND EXPERIENCE:

(Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)

EDUCATION: High School Diploma or equivalent.
EXPERIENCE: Minimum of one year related secretarial and/or clerical experience.

SPECIAL REQUIREMENTS:

· Must have valid driver’s license from state of residence, and provide proof of such.
· Must have auto liability insurance and properly licensed/reliable vehicle, and provide proof of such.
· Must submit to and pass criminal background check as prescribed by the Court.
· Must submit to and pass sex offender registry, and MO/KS child abuse & neglect checks.
· All applicants for this position are subject to testing for illegal drug use prior to appointment.
· Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

· Knowledge of the operation of a personal computers word processing, spreadsheets, and related software.
· Knowledge of business English, spelling, and punctuation.
· Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
· Ability to demonstrate excellent telephone skills.
· Ability to communicate effectively, both orally and in writing, and to prepare clear, complete and logical reports.
· Ability to understand and follow oral and written instructions.
· Ability to operate various office equipment i.e. telephone, copier/fax, printer, shredder, etc.
· Ability to maintain confidentiality.
· Ability to deal with interruptions while completing work within deadlines.
· Skill in typing 50 wpm.